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Electronic Recording of Real Estate Documents in the United States Expected to be the Norm Within a Couple of Years
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Electronic Recording of Real Estate Documents in the United States Expected to be the Norm Within a Couple of Years

Not a moment too soon …

We continue seeing the shift to eRecording as county offices nationwide recognize the efficiency and potential long-term savings of electronic recording of real estate documents. If you have not embraced the relative ease of eRecording in your organization, now is the time to get up to speed.

By streamlining your internal processes, you may be able to claim some of the long-term savings as well. Here are some tips to help your organization take advantage of the eRecording trend:

  • Review your internal real estate document recording process. Look for the inefficiencies. Are some employees eRecording in jurisdictions where other employees are still filing paper documents? If so, implement a policy to take advantage of eRecording when available.
  • Stay on top of eRecording availability. Keep in step with recording offices to take advantage of eRecording as soon as it becomes an option. Designate a person to periodically track jurisdictions where you routinely record real estate documents, or include checking an office’s eRecording status as an early step in your internal recording process. The Property Records Industry Association (PRIA) maintains a list of eRecording counties on its website.
  • Take advantage of varying levels of eRecording. Different jurisdictions allow various means of eRecording. In some places, eRecording amounts to submitting  scanned copies of paper documents with original signatures. Other transaction-specific data must be entered by the staff in the recording office. More technologically advanced jurisdictions further streamline the process by taking electronically signed and notarized documents and providing e-forms or templates to gather all of the required transaction information. Take advantage of more advanced eRecording procedures where available.

Recording real estate documents electronically helps businesses maximize efficiencies and minimize hard costs, while generating less paper for the business community as a whole. Make sure your organization is taking advantage of the potential savings by embracing eRecording of real estate documents wherever possible.

Glass & Goldberg provides high quality, cost-effective legal services and advice for clients in all aspects of business litigation and transactional law. Call us at (818) 888-2220, email us at info@glassgoldberg.com, or visit us on the web at www.glassgoldberg.com to learn more about the firm and to sign up for future newsletters.

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